Clerk / Motor Vehicle

Overview

The Avitar Clerk/Motor Vehicle MAAP System is a stand-alone Clerk system, allowing for the maintenance and reporting of all clerk functions and fees. The system consists of the core application interface with common reporting and fee settlement functions. The system has distinct modules built around the common core, each of which can be enabled or disabled based on the needs of the Town and its individual users. Review the features, then call us to schedule a demonstration.

Clerk/Motor Vehicle Common Application Features

Descriptions of each Avitar Clerk module are listed further down on this page, but the common core application has the following features:

Multi-user, Client/Server Windows application utilizing the Microsoft SQL Server/SQL Express database platform.
Flexible user configurations so individual users can be created with access only to basic functions or with access to supervisor functions.
Common fee settlement process so different types of transactions (e.g. dog license, dump sticker, and/or motor vehicle registration) for a single resident can be paid on a single receipt.
End-of-day deposit functions to assist users with balancing their cash drawers.
Full functions for void transactions and the issuance and application of credits.
Maintenance of Account Numbers that can be associated with each individual fee to track the disbursement of collected monies to various Town Accounts.
The ability to place transactions on Hold for instances when residents may not have brought sufficient funds.
Auditing of transactions and deposits to secure the Town and the user against mistakes and mishaps.
Integrated Crystal Reports components for reporting functions, allowing the user to produce dozens of standard reports for a single day or date range that can be exported to any of a number of standard file formats including Microsoft Word, Microsoft Excel, and Adobe PDF.

Clerk Modules

Clerk MAAP Module

The Motor Vehicle MAAP Module of Avitar Clerk is uniquely designed for New Hampshire communities and provides the Town with a complete motor vehicle solution that is fully compatible with the State of New Hampshire's Municipal Agent Automation Project (MAAP). For more information about Avitar's Clerk MAAP Module click here.

Dog Licensing Module

The Dog Licensing Module of Avitar Clerk meets all of New Hampshire's State requirements, per RSA 466, with regard to the licensing of dogs. For more information about Avitar's Dog Licensing Module click here.

Clerk Services Module

The Clerk Services Module of Avitar Clerk is designed to eliminate the need for manual bookkeeping by allowing for the entry of all financial transactions of the Clerk’s office. For more information about Avitar's Clerk Services Module click here.

Boat MAAP Module

The Online Boat MAAP Module within Avitar Clerk is uniquely designed for New Hampshire communities and provides the Town with a complete clerk solution for registering boats that is fully compatible with the XML boat interface for the State of New Hampshire’s MAAP system. For more information about Avitar's Boat MAAP Module click here.

Clerk Browser Module

The Clerk Browser system allows the clerk to re-enter browser transactions into the Avitar Clerk system either individually, after the transaction has been processed in the State's MAAP system, or as a single summary transaction at the end of the day. For more information about Avitar's Clerk Browser Module click here.

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